2018 PSBTA Venue RFP

1.  Review the requirements.   
2.  Send any questions via e-mail to Brittney Calabro at [email protected]
3.  Please submit your date request to Brittney Calabro 
Brittney Calabro 
PSBTA Site Manager 
Email: [email protected] 
Wednesday, June 20
Wednesday, November 14


Requirements for all monthly programs:

  • Meeting room for the PSBTA Luncheon to sit a minimum of 75-110  people in round tables.  Ideal set up is crescent rounds. Access to the meeting room, no later than one hour prior to the start time of the event.
  • Separate room for Board of Directors meeting:  20 people, conference or hollow square, complimentary water/sodas, coffee/decaf/tea, pens/paper, Typically held before the lunch programs. 
  • Complimentary room rental. 
  • Registration area outside main meeting room with 3 skirted tables (2 for registration and 1 for sponsor), chairs and pens, trash can and wireless internet. 
  • Audio-Visual:  wireless lavaliere microphone for speaker, microphone at podium, LCD projector with cabling and sound patch, screen, lectern with table-top microphone.   
  • Hotel:  One night accommodations for the speaker (arrival and departure dates to coincide with the program date). If applicable for venue.


PSBTA will contribute $40.00 inclusive per person for the lunch.  You may choose to  enhance the lunch beyond this amount.  The menu selection for the meal is entirely up to you.   Your culinary team’s expertise under your direction far outweighs our imagination.

You are welcome to offer short tours of your facility following the program.   We will provide space on our registration table for brochures, promotional items and business cards for display.  Members find this information very helpful for future events.  It has been a tradition for the hosting facility to offer an item for our give-a-way and/or silent auction.   A gift certificate for overnight accommodations for our silent auction is a great way to get additional exposure for your venue as well as fundraising for PSBTA!  If you would like to donate an item, please let me know so that we may advertise it appropriately