Treasurer - Overview of Position

The objective of the Treasurer’s position is to assist in the operations and management of the GBTA Puget Sound Chapter with a focus on finance.  This is a very engaged role as the Treasurer oversees and assists with all financial operations of the chapter. 

Treasurer Job Description

Oversees and manages the financial matters of GBTA Puget Sound Chapter.  Responsible for maintaining bank and tax records, paying vendors, filing and paying taxes, ensuring organizational licenses, state filings, insurance coverage and accreditations are maintained, shares financial overviews with board on a scheduled cadence.

Roles & Responsibilities

The below are the expectations of the duties for the Chapter Treasurer 

• Develop annual budget for the Association in collaboration with the Executive Board and all Committee Chairs

• Provide bi-annually financial summaries or any other ad hoc reports  to the Board. All financial records are subject to accountant review.

• Overview of funds received and paid out

• Remaining budget for events, scholarships

• Monthly Event Template – funds in vs. funds out

• Manages all financial transactions including checking accounts, merchant transaction fees and coding in site for items such as:

• Chapter lunches, event payments

• Bingo Cash Collection and deposits

• Hotel event site payments

• Speaker/Event Vendor related payments

• Chapter membership payment coding

• Any chapter member expense reimbursements

• Checks incoming mail via PO Box

• Deposits Chapter checks as needed, reconcile credit card receivables and fee schedules as needed

• Ensure organizational state and federal records are maintained:

• WA Secretary of State Annual Report filed by March 31st

• Update officers of the company by January 31

• WA Dept of Revenue taxes filed by April 15

• IRS taxes filed in collaboration with chapter accountant

• Insurance: COI and GBTA required officers liability 

• Presides over the  Scholarship Committee Board

• Ensure a minimum of two other Executive Board Members have access to all financial accounts including bank account, credit cards and any savings/investment accounts, Quickbooks or any other financial software being used for bookkeeping.

Minimum Critical Competencies and Qualifications for Puget Sound Chapter Treasurer

•  Member in good standing of GBTA Puget Sound 

•  Employed in a travel-related service industry or in a position that procures travel services for employees of an organization 

• Attend at least 85% of all Board functions, and 75% of all association meetings

• Experience in managing budgets

• *Subject to background check

Current Financial Vendors

• StarChapter – GBTA’s financial software for distributing & soliciting payments to/from PSBTA

• Keybank – PSBTA checking and savings bank

• Intuit (Quickbooks online)– bookkeeping software for coding payments made to Puget Sound Chapter via Keybank and Star Chapter

• Vanguard

• Tax Accountant